Executive
Stock value at risk, monthly trends, billing-leakage rate, savings recovered.
€22K
Stock at risk
7%
0.4%
Billing leakage
−7.6%
€202K
Savings recovered
34%
Smart Inventory for hospital pharmacies
Every implant.
Visible in realtime.
RPlay Smart Inventory automatically tracks consignment implants, captures UDI traceability and eliminates manual reconciliation across hospital pharmacies.
Bill every implant
Stop the 5–6% leaving the OR unbilled
Save time
6–12 min saved per implant
Audit-ready
UDI captured for EUDAMED
See the shelf
Live stock · expiry · oldest-first
European regulation
EUDAMED is mandatory. RPlay keeps your audit trail complete.
Every implantable device placed on the EU market must be registered with its Unique Device Identifier (UDI) in EUDAMED, and traceable on demand. Hospitals are being asked for a clean, per-implant audit trail. RPlay Smart Inventory captures the UDI on intake, follows the implant through every room, and produces the records you need — without a single new screen for the operating theatre to learn.
The problem
Supplier-owned implants are invisible.
And hospitals pay for the mistakes.
Hospital pharmacies hold millions of euros of consignment implants on behalf of suppliers. Today it is tracked with paper labels, manual counts and memory — and it goes wrong silently.
€25k–30k/year
Unbilled implant usage
6–12 min
Spent searching per implant
5–6%
Inventory leakage
EUDAMED
Audit pressure
Trusted by hospitals
Live in hospital pharmacies within ten working days.
Pre-configured gateways, reusable Smart Stickers and optional intake scanning — deployed without hospital IT projects.
Operational within
ten working days
No hospital Wi-Fi
required
4G / LTE connected
out of the box
Automatic UDI capture
at intake
Re-usable Smart Stickers
for 2 years
1. Install the gateway
2. Tag every implant
3. See live stock
4. Used in the OR
5. Audit-trail ready
Trusted by hospitals
Live in hospital pharmacies within ten working days.
Pre-configured gateways, reusable Smart Stickers and optional intake scanning — deployed without hospital IT projects.
Operational within
ten working days
No hospital Wi-Fi
required
4G / LTE connected
out of the box
Automatic UDI capture
at intake
Re-usable Smart Stickers
for 2 years
01
Install the gateway
02
Tag every implant
03
See live stock
04
Used in the OR
05
Audit-trail ready
Built for compliance. Every implant is traceable to its UDI record in EUDAMED.
The dashboard
The view a pharmacist actually asks for.
A live cockpit that answers the questions you get asked every morning — what's on the shelf, what was used yesterday, what's about to expire, and what needs action right now.
Live
On shelf
412
Near-expiry
18
In theatre
7
Value at risk
€24.6k
| Implant | Expiry | Status |
|---|---|---|
| Drug-eluting stent 3.0×23 | 12 d | Near-expiry |
| Orthopaedic plate 7-hole | 211 d | Available |
| Just scannedPacemaker lead RA | — | In theatre |
| Trauma screw set 4.5 mm | Expired | Return |
Stock visibility
Every tagged implant on the shelf — category, lot, expiry, value and FIFO position.
Alerts that need action now
Waste detection, unbilled use, FIFO violations — each with a suggested action.
Expiry & FIFO
A specific recommended action per implant — act today, not at quarter-end.
Reconciliation
Expected vs. actual quantity, live. Discrepancies surfaced, never buried.
Six panels. One screen.
1
LiveStock visibility
What we have, where
Every tagged implant on the shelf with its category, supplier, lot number, expiry date and FIFO position — the oldest stock to use first. Computed automatically.
412
Total
- Available312
- Near expiry68
- Expired32
2
↑ 18%vs last 30 daysConsumption
What was used, when, where
Every consumption event with lot, expiry, unit value, and a billed / not-yet-billed flag — finance sees leakage live.
30d24d18d12d6dToday
3
Movement history
The journey through the hospital
Every transition of every implant — from-location, to-location, movement type and dwell time. An alert fires the moment a Smart Sticker enters the waste room.
PharmacySterilOR-3Used
4
Expiry & FIFO
What to do today
Days until expiry, days in stock and FIFO rank per category. A specific recommended action per implant — act today, not at quarter-end.
12 d
Near expiry
Use soon18
211 d
In stock
FIFO ok95%
Expired
2
Return to supplier3
5
3Alerts
Things that need attention now
Built-in alert types, each with severity, a suggested action and a link back to the implant — nothing discovered too late.
Waste detected · Stent
Unbilled use · Case 5421
Low stock · DES 3.0×23
6
Dec 3, 3.0×23Reconciliation
Does the platform agree with the shelf?
Per product: expected quantity, actual quantity tracked live, and an optional manual count. Discrepancies surfaced, never buried.
Expected
412
Actual
410
Diff
−2
99.5% match · Dec 3, DES 3.0×23
A pocket version is included for every user — pharmacy technicians, theatre coordinators, on-call staff. Push notifications, one-tap locate, no app-store install.
/// THE NUMBERS ///
The numbers your CFO will ask for.
Three perspectives — same data, rolled up for the people who ask the questions.
Operational
What needs action today — alerts, near-expiry items, reconciliation gaps.
6
Open alerts
18
Near expiry
3
Recon gaps
Critical right now2 cases
Resolved today14
Analytical
Usage trends, FIFO compliance, and category breakdown across stock.
Monthly cases156 Jun · +95%
99.6%
Categories (of 412 tracked)
Cardiology
78%
Interventional
12%
Orthopaedic
10%
Numbers shown reflect a representative implant set of 412 tracked items — same data as the live demo pages.
What you get
Built for the pharmacy. Quiet for the theatre.
Reusable Smart Stickers
Two-year battery, 3M-tape backing — peels off after use and returns to the pharmacy.
Up and running in ten days
Pre-configured Edge Gateway with 4G/LTE SIM — no IT project required.
Real-time location
Sub-minute updates from pharmacy to theatre. Find any implant in under 30 seconds.
Automatic usage capture
Detected by zone change and dwell time — the theatre team works exactly as today.
Audit-ready from day one
UDI-linked, immutable event log, MDR and EUDAMED exports, seven-year retention.
Unlimited users
Pharmacy, theatre, finance, biomed, on-call — all included. Mobile PWA for everyone.
Built for the long run
0%
of consignment implants tracked —
pharmacy to operating theatre
0 yr
of traceability records retained
for every EUDAMED audit
0 days
from a signed order to
a live dashboard
Zero
IT projects needed —
plug in and walk away
The hardware
Three devices. That's the whole kit.
RPlay Edge Gateway
Plug in. Walk away.
Pre-configured Bluetooth gateway, one per room you want to monitor. Listens for thousands of Smart Stickers simultaneously and forwards encrypted events to the platform.
- Connectivity
- 4G/LTE with SIM included · Ethernet for shielded rooms
- Outbound
- Single TCP port 443, TLS encrypted end-to-end
- Setup
- Pre-configured — no IT involvement (standard config)
- Capacity
- Thousands of Smart Stickers per room
- Power
- Power adapter included · PoE supported
RPlay Smart Sticker
Stick it. Forget it. Reuse it.
Reusable Bluetooth Low Energy Smart Sticker with industrial 3M-tape backing. Sized for sterile blister packs and implant kits.
- Battery
- Two years typical, reported live in the platform
- Adhesive
- 3M industrial tape, peel-and-reapply, sterile-pack safe
- Refresh rate
- Configurable per room
- Range
- Up to ~30 m line-of-sight to the Edge Gateway
- Reuse
- Designed for 25+ deployment cycles
OptionalRPlay Document Scanner
One pass. Two labels. Linked for life.
Optional desktop scanner for the pharmacy intake desk. The implant goes under the camera; the hospital label and the Smart Sticker are read in a single capture and linked.
- Use
- Pharmacy intake desk
- Reads
- Hospital labels (1D / 2D / GS1) + Smart Sticker IDs
- Pairing
- Automatic, single capture
- Software
- Included in the platform — runs as a web app
Deployment tip — don't place two gateways too close together. We recommend one per physical room, or one per ~50–80 m² of open zone.
The workflow
Same people. Same rooms.
Better data.
RPlay Smart Inventory captures every implant movement automatically — from the supplier dock to the post-procedure audit trail.
01Supplier
Today
Delivery dropped at dock, paper packing slip.
With RPlay
Delivery arrives at pharmacy intake; lot, expiry and UDI captured in one scan.
02Pharmacy
Today
Manual count, hand-written register, no FIFO check — newer stock often used first.
With RPlay
Auto-detected on arrival, lot and expiry linked to the Smart Sticker, FIFO assigned automatically.
03Operating theatre
Today
Nurse picks from shelf, paperwork later, packaging dropped in the waste bin — evidence lost.
With RPlay
Pick detected by zone change, use confirmed by dwell time, missing-return alert if the Smart Sticker doesn't come back.
04Billing & admin
Today
The coder recreates the case from notes 24 to 72 hours later — typical leakage 5–6%.
With RPlay
Usage record available within minutes through the REST API or a webhook — modelled leakage under 0.5%.
05Quarterly cycle
Today
Two staff × one day for a manual count; expired stock written off (~€2,400 / month).
With RPlay
Live count always available; expiry alerts at 90, 30 and 7 days; manual count optional.
Billing leakage
~5.8%<0.5%
modelled ~€18,000 / year recovered
Manual hours
~100 hrs / yr~12 hrs / yr
−87%
Expiry write-offs
~€2,400 / monear zero
alert-driven
Time to locate
6–12 min<30 sec
per implant
Figures are modelled for a typical 500-bed hospital with an active interventional cardiology, orthopaedic or radiology programme. Real savings vary with consignment volume, case mix and current reconciliation practice.
Pricing
Transparent. Per room. Per Smart Sticker. That's it.
No per-user licence, no integration fee, no surprises. All prices exclude VAT.
Most chosen
Edge Gateway
€250per gateway · one-time
+ €50 / month per gateway licence
- €500 / month platform minimum — covers up to 10 gateway licences
- Unlimited users · mobile PWA
- Platform updates · REST API and webhooks
- EU hosting · support included
Smart Sticker
€5per Smart Sticker
Minimum order 500 — one-time setup pack
- Reusable — two-year battery
- Peel-and-reapply 3M backing
- Replacement at battery end-of-life, per pack of 500
Document Scanner
€250one-time · optional
One unit per pharmacy intake desk
- Single-pass label + Smart Sticker pairing
- PWA software included in the subscription
All prices exclude VAT. Pricing valid from May 2026. Volume discounts from 25 gateways onwards. The €500 monthly minimum is the platform licence and covers up to 10 gateways; gateway hardware is a separate one-time purchase.
Talk to us about your site
Compliance
Built for the regulator your CFO worries about.
Three things hospitals need from a tracking platform: a clean UDI trail, watertight GDPR boundaries, and a network posture your IT team will sign off on without a project. RPlay covers all three.
- EU-hosted infrastructure, encrypted end-to-end
- No inbound network openings — a single TLS port out
- Audit exports the inspector asks for, on the spot
Aligned with
MDREUDAMEDGDPRISO 27001 (in progress)CE
EUDAMED & MDR ready
- UDI captured and linked to every tagged implant
- Audit trail aligned to MDR Article 18 (implant card)
- Exports for the EUDAMED UDI / Device module
- Seven-year retention default on consumption events
GDPR & patient data
- No patient identifiers stored in the tracking layer
- Patient / procedure linkage by reference only
- EU-hosted · TLS end-to-end · AES-256 at rest
Network posture
- Single outbound TCP port (443) — no inbound openings
- 4G/LTE default; Ethernet + PoE for shielded rooms
- TLS 1.3 mutual authentication, gateway to platform
- Per-gateway credentials, encrypted-at-rest secrets
About RPlay
Built in Bruges. Trusted by European hospitals.
RPlay builds practical monitoring technology for healthcare and life-science teams. Our platform is in daily use across Belgian, Dutch and French hospitals — for HACCP-grade temperature monitoring, and now for consignment implant tracking with Smart Inventory.
Everything we build is designed to do its job without asking the hospital for an IT project. Plug in. Walk away. Watch the dashboard.
Bruges, Belgium
0
Countries in daily use
0-year
Traceability retention
0 days
Typical time to go live
EU
Hosted & GDPR-aligned
Let's talk
30-minute call. We'll model your numbers.
Tell us how many theatres you run and which categories of consignment you hold — we'll come back with a sized proposal and a realistic timeline.
- One working day reply — no call centre, no sales script.
- You talk to someone who has worked alongside a hospital pharmacy.
- We come back with a sized proposal and a realistic timeline.